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To add more details and context, then, an actionable set of data points on availability is necessary: Your weekly team availability schedule. More granular team availability data that covers multiples of days in a week. Continuous availability data which is updated every week, regardless of schedules or vacations.
A calendaring tool gives project managers tremendous reach into the capabilities and availability of any group of teammates through their availability charts. Once you've got an accessible set of bar graphs, you have a great starting point to work from.
We know that folks work in ways that don't track perfectly to the 24-hour day, but we will adjust our expectations of the dynamic process. With that in mind, let's dive into a few ways to get a handle on exactly what's going on in your team's workflow in the week-to-week basis.
In order to get a handle on availability on a weekly estimate, we need to see how availability was set up. There are many ways to accomplish overlapping availability in project planning. Obvious solutions include a resource's "Schedule" and "Info" tabs in MS Project, "Schedule" and "Remaining Work" tabs in Simply Cal.
When we look at availability information in MS Project, we see a "Remaining Work" tab. This information pulls when the resource is available and unavailable during the week, and it includes a week's worth of data to help contextualize the user's need for any type of availability, like "I need this resource on Tuesdays through the end of the week."
Integrated schedules built into Simply Cal act a lot more like what we've seen in Microsoft Project. Simply Cal can fetch information from your active projects, show this data on a timeline, and help the user understand their project plan contextually. d2c66b5586
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